Air freight in the United States

US Air Freight: Export air freight to New York, Los Angeles, Chicago, Houston, Philadelphia, San Francisco, Boston, Pittsburgh, Toronto, Montreal, Vancouver, Calgary, Edmonton, etc

Time: Monday LAX, & nbsp; Thursday  ORD，   Saturday  JFK 

US air freight export cargo operation process

US air export process:The export process is the orderly combination of a series of activities carried out by foreign trade export personnel in their export work.. It includes activities such as quotation, ordering, payment, packaging, customs clearance procedures, and stocking and shipping. Of course, if the goods are transported by air in the United States, it is also necessary to know some operational procedures.

1: shipper

1: Provide cargo information:Product name, number of pieces, weight, box size, destination port and consignee name, address, phone number, shipping time, shipper name, phone number, address..

2: Required customs declaration documents:

A: List, contract, invoice, manual, verification form, mechanical and electrical card, etc.

B: Fill out the customs declaration power of attorney, stamp and stamp one blank letter for backup during the customs declaration process, and submit it to the freight forwarder or customs broker who entrusts the customs declaration for processing& nbsp;

C: Confirm whether it has import and export rights and whether the product requires quotas.

D: According to the trade method, the above documents or other necessary documents shall be handed over to the freight forwarder or customs broker entrusted for customs clearance for processing.

3: Looking for a freight forwarder:The shipper is free to choose a freight forwarder, but should choose a suitable agency company based on factors such as freight rates, services, freight forwarder strength, and after-sales service..

4: Inquiry:Negotiate freight rates with the selected freight forwarding company, and the air transportation price levels are divided into:M N+45+100+300+500+1000

Due to the different services provided by various air transport companies, the freight rates offered to freight forwarding companies also vary. Generally speaking, the higher the weight level, the more favorable the price. You can also apply for more favorable freight rates.

2: Air Export Freight Forwarding Company

1: Power of Attorney:After the shipper and the freight forwarder determine the transportation price and service conditions, the freight forwarder will provide the shipper with a blank "Freight Forwarding Power of Attorney". The shipper will truthfully fill out this consignment letter and fax or return it to the freight forwarder..

2: Inspection:The freight forwarder will check whether the contents of the power of attorney are complete (incomplete or non-standard should be supplemented), understand whether the goods need to be inspected, and assist in handling the goods that need to be inspected..

3: Booking:The freight forwarder, based on the shipper's "power of attorney", makes a booking with the airline (which can also be designated by the shipper) and confirms the flight and related information with the customer..

4: Receiving:

A: Delivery by shipper: The freight forwarder should fax the warehouse entry map of the goods to the shipper, indicating the contact person, phone number, delivery address, time, etc. In order to ensure timely and accurate warehousing of goods.

B: Freight forwarder receiving goods: The shipper needs to provide the freight forwarder with specific receiving address, contact person, phone number, time and other relevant information to ensure timely warehousing of the goods.

5: Settlement of transportation costs:Both parties should determine:

Prepaid: Local payment, collect fees: Destination port customer pays fees

3: Airport/Airline Cargo Terminal

1: tally:After the goods are delivered to the relevant cargo terminal, the freight forwarder will create main and sub labels based on the waybill number of American Airlines, and attach them to the goods for easy identification by the shipper, freight forwarder, cargo terminal, customs, airline, inspection, and consignee at the port of origin and destination..

2: Weighing:Hand over the labeled goods to the freight station for security inspection, weighing, and measuring the size of the goods to calculate the volumetric weight. Afterwards, the freight station will write the actual weight and volumetric weight of the entire order into the "Acceptable Shipping Book", stamp it with the "Security Check Seal", "Acceptable Shipping Seal", and sign for confirmation..

3: Bill of Lading:The freight forwarder enters all cargo data into the airline's waybill based on the "Acceptable Waybill" at the cargo terminal..

4: Special handling:Due to the importance, danger, and shipping restrictions (such as oversized, overweight, etc.) of the goods, the cargo terminal may require the carrier's airline representative to conduct an audit and sign a statement before entering the warehouse..

Business Process

1. Market sales

Freight forwarding companies need to promptly introduce their business scope, service items, and various fee standards to US air freight export units, especially introducing their preferential freight rates and service advantages to export units.

2. Commissioned transportation

The consignor shall fill out the freight consignment note themselves. The consignment note should include the following columns: shipper, consignee, origin airport, destination airport, required route/booking application, declared value for transportation, declared value for customs, insurance amount, handling matters, documents attached to the waybill, actual gross weight, freight rate category, chargeable weight, rate, name and quantity of goods, shipper's signature, date, etc.

3. Review documents

The documents should include: invoice, packing list, consignment note, submission form, foreign exchange verification form, license, inspection certificate, incoming/processing verification book, claim/repair agreement, attendance guarantee letter, and customs seal.

4. Pre configured cabin

The agent summarizes the received commissions and customer forecasts, inputs them into the computer, calculates the number, weight, and volume of each route, and based on the customer's requirements and the weight and foam situation of the goods, develops a pre allocation cabin plan according to the weight and height requirements of different types of containers for each airline, and assigns a waybill number to each shipment.

5. Pre booking

The agent prints out the total waybill number, quantity, weight, and volume according to the designated pre booking plan based on the flight and date, and makes a booking with the airline.

6. Accept documents

Accept the verified and confirmed consignment note, submission documents, and receipt vouchers submitted by the shipper or its agent. Verify the receipt record with the receipt voucher, create an operation handover form, fill in the number of various customs declaration documents received, and provide a total or separate waybill for each handover form. Hand over the prepared handover note, prepared master or sub shipment note, and customs declaration documents for document preparation.

7. Fill in the waybill

The air waybill includes a master waybill and a sub waybill. The main basis for filling out the air waybill is the international cargo authorization letter provided by the shipper. The contents of the authorization letter should be reflected in the waybill format and generally filled out in English.

8. Accept goods

Receiving goods refers to an air freight forwarding company receiving the goods to be shipped from the shipper and delivering them to its own warehouse.

Receiving goods is usually done simultaneously with receiving the order. For export goods transported by air or rail from the mainland to the destination, freight forwarders will pick up the goods on their behalf based on the waybill number, flight number, and pick-up date provided by the shipper. If the goods have already gone through export customs procedures at the place of origin, the shipper should also provide the customs seal of the place of origin.

When receiving the goods, they should be weighed and measured, and the goods should be counted according to the invoice, packing or delivery note, and whether the quantity, name, contract number or mark of the goods are consistent with those listed on the waybill.

9. Tags and labels

Marking: including the name, address, contact phone number, and fax number of the consignor and consignee; Contract number, etc; Precautions for operation (transportation); Goods weighing over 150 kilograms per piece.

Label: The three Arabic numerals on the airline label represent the code of the carrier airline, and the last eight digits are the total waybill number. The sub label is the identification issued by the agency company, which should include the sub waybill number and the three character code of the city or airport where the goods arrive.

Attach one airline label to each shipment, and for shipments with separate waybills, attach another separate label.

10. Cabin allocation

Verify the actual quantity, weight, and volume of the goods against the forecasted quantity on the consignment note. Efficiently utilize and reasonably match reserved cabin space and containers, and load them according to the aircraft type, container type, height, and quantity of each flight.

11. Booking

After receiving the shipping forecast from the shipper, collect and fill out the booking form from the airline's tonnage control department, and provide the corresponding information; The name, volume, weight, number of pieces, and destination of the goods; Request for shipment time, etc. Airlines arrange seats and flights based on actual circumstances. When booking cargo, freight forwarders can choose the best route and carrier according to the shipper's requirements, while striving for the lowest and most reasonable freight rates for the shipper< span style="text-indent:2em; After booking, the airline issues a booking confirmation letter (manifest) and provides a receipt for the loading container to indicate that the booking has been made

12. US air freight export customs declaration

Firstly, input the various contents of the export goods declaration form provided by the shipper into the computer, that is, pre input them into the computer. Stamp the customs declaration special seal of the customs declaration unit on the customs declaration form filled out through computer; Then integrate the customs declaration form with relevant invoices, packing lists, and shipping documents, and attach relevant supporting documents as needed; After the above customs declaration documents are complete, the customs declarer holding the customs declaration certificate shall officially declare to the customs; After the customs review is correct, the customs officials will stamp the release seal on the original waybill used for shipment, and stamp the release seal on the export receipt verification form and export declaration form. They will also stamp the verification seal on the documents used by the shipper for product tax refund, and affix anti-counterfeiting marks; Complete the export customs declaration procedures

13. Warehouse Receipt

After the cabin allocation plan is formulated, the warehouse receipt can be prepared: the date of the warehouse receipt, the date of the carrier flight, the form and quantity of loaded containers, the sequence number of goods entering the warehouse, the total waybill number, the number of pieces, weight, volume, destination three character code, and remarks

14. Board lifting box

Apply for boards and boxes from the airline and complete the corresponding procedures. When lifting boards and boxes, corresponding plastic films and nets should be obtained. The boards and boxes used must be registered and numbered

15. Packing and Loading of Goods

Precautions: Do not use the wrong container or pallet, and do not use the wrong board or box type; Do not exceed the size of the packing board; To be lined and covered with plastic paper to prevent moisture and rain; Containers and goods inside the board should be packed as neatly as possible, with a stable structure, and securely fastened with mesh cables to prevent collapse during transportation; For bulk goods and centralized consignment goods, try to transport the entire shipment in one or several pallets or boxes as much as possible

16. Sign off

After the customs release seal is stamped on the waybill, it still needs to be signed by the airline. Only after the signature is confirmed can the bill of lading and goods be handed over to the airline

17. Handover and shipment

Handover is the process of submitting documents for delivery to the American air export airline, which arranges for air transportation

Presenting documents means handing over random documents and documents that should be retained by the carrier to the airline. Random documents include the original second air waybill, invoice, packing list, certificate of origin, and quality appraisal certificate

Delivery refers to handing over the goods that match the documents to the airline company. Before delivery, it is necessary to paste or hang the goods label, count and verify the goods, and fill out the goods handover list. Bulk goods and centralized consignment goods are handed over by weighing the entire board or container. Scattered small goods are weighed by ticket and handed over annually

18. Flight Tracking

For goods that require interline transfer, after the goods are shipped out, the airline is required to provide second and third leg flight transfer information to confirm the transfer situation. Timely provide the above information to the guest room for timely handling of any abnormal situations

19. Information Services

Provide information services from multiple aspects, including booking information, document review and customs declaration information, warehouse receipt information, shipment weighing information, first and second leg flight information, and document information

20. Expense settlement

Shipper settlement fees: Air freight, ground transportation fees, various service fees, and handling fees are charged in the case of prepaid freight

Carrier settlement fee: Pay the air freight and agency fee to the carrier, and collect agency commission